InfoDynamics Document Management - EBE

phone number: (913) 577-8100

InfoDynamics Document Management

Many organizations are using paper as their main source of information. While it is easier to read from paper, it is more difficult to store and retrieve large amounts of paper. A growing number of traditional filing cabinets and/or off-site storage are needed for the main source of information, paper. The growing wealth of information makes it more difficult to find information and in worst cases paper and information gets lost. There are organizations that have started to scan or digitally store information, but without a document management system it becomes more difficult to manage important information. And this can be the result: Gartner says that it take on average 18 minutes to search for a document and that on average, professionals spend 50% of their time looking for information. According to IDC every lost document costs anywhere from $350 to $70 and Fortune Magazine stated that every misfiled document is estimated to cost US $125.00 in lost productivity. Sounds familiar?

EBE can help! With the expertise of certified Document Management professionals and a complete suite of InfoDynamic's software we can help individuals, workgroups, departments and/or enterprises with converting the traditional filing cabinet into a digital filing cabinet. We can make your existing digital archive more efficient and your organization more productive. Our consultants can help your organization in the creation of a digital workflow and increase your efficiency and overall productivity¿resulting in significant cost savings. Below is a brief overview of InfoDynamic's suite of Document Management products that can help you!

Think of all the applications needed for effective document management. Scanning software, barcode printing, auditing software, database management, copier integration, file cabinets, etc. Intact SMART has it all. With version control, inter-application connectivity, instant searching and a feature list that goes on and on, Intact SMART makes you look intelligent just by using it.

BARCODE LABELS AND COVER PAGES - Intact SMART can generate bar-coded coversheets or SMART labels that save paper. Scanning can be done all at one time and the barcodes ensure pages will end up correctly filed and attached to the exact document where it belongs.

DATABASE LOOKUP & AUTO INDEXING - It's easy to eliminate redundant data entry with on-the-fly database lookup from any industry standard database or line of business application during indexing.

INZONE - Let Intact SMART automatically determine the document type and read the index values right from the page. The zones can be intelligently defined using extensive logic to ensure you get just the information you are looking for, whether it is a company name, invoice number or due date. Once the information is identified on the page, it can even pull the rest of the index values from a business application like accounting, EMR, spreadsheets or databases automatically.

HOT FOLDERS - By scanning documents into a "hot folder" that Intact SMART will monitor, users can quickly scan while choosing to index the documents at a later time.

PORTFOLIO MANAGER - Doing business requires collecting multiple documents at one time. Intact SMART's Portfolio Manager will index an entire group of documents. Whether it's documents, patient charts, loan packets, or real estate closings, Intact SMART can group, index and file them all in one step.

KEY FROM IMAGE - Intact SMART's Key From Image uses a split screen view which allows for users to efficiently attribute documents while viewing the scanned image at your convenience.

DOCUMENT RECOGNITION - OCR (Convert image to searchable text) selectively or entirely based on the document type at the point of scan or batch.

For more information, please call (913) 577.8100 and ask for our Document Management Specialists.